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Ordering instructions
Please find below our general ordering instructions applicable for most
procurement transactions (incl. GSA and open market items). If product and/or
price details are not available herein - you may wish to send a request for
detailed information to Intraco by eMail. Thank you.
All purchase orders shall be sent directly to
Intraco as Contractor and shall preferably contain the following information
to ensure prompt processing and delivery of products ordered hereunder.
Purchase order
- GSA contract number (if applicable), purchase order number and date of
order
- ordering activity (including geographical address)
- purchasing agent`s name and civilian telephone number (plus fax number and
eMail address, if available)
- information regarding the marking and documents required for the shipment
of the order
- shipping instruction (geographical "ship-to"-address, required
shipping method)
- item number and description
- quantity, unit and total net price in Euro and/or U.S. Dollars for each
item
- electrical current requirements for the equipment ordered (voltage, cycles,
phase - i.e. 220V/50c single phase)
- applicable accounting/finance office (for invoice and payment matters), if
different from ordering activity
- other administrative requirements (i.e. number of invoice copies, if more
than one copy required, etc...)
Order acknowledgement
Normally, Intraco will acknowledge all orders by fax message within
ten days after receipt of the order. These order confirmations will
be send to the activity placing the order and shall contain information
pertaining to the procument action, such as prices anticipated delivery
date, etc...
SAM.GOV
Reference information
Invoices
Invoices shall be prepared and submitted in duplicate (one original and one copy
marked as copy) to the appropriate Accounting and Finance Office (if
different from ordering activity) or to the ordering office. Intraco`s
invoices shall show invoice date, GSA contract numner (if applicable),
purchase order number, description of items, unit and quantity prices,
extended totals.
Foreign taxes and duties
Intraco`s prices do not include any tax, duty, customs fee, or other foreign
governmental costs, assessments, or similar charges from which the U.S.
Government is exempt. Such charges from which the U.S. Government is not
exempt shall be separately stated on the contractor`s invoices and the
Government either agrees to pay such charges or will provide necessary
evidence to prove exemption therefrom.
Delivery
Intraco will make delivery on the day stated on the purchase order to the
destination address stipulated in the order confirmation. Unless specified
otherwise, the delivery time confirmed to posts is normally the date of
departure of the goods from our freight forwarder`s warehouse. Please allow
for travel time of the merchandise depending on the shipping itenary and
shipping method.
Intraco will make shipping arrangements by air, road, rail or parcel service
on a worldwide basis and as specified in the purchase order. Depending on the
location of the manufacturer`s factories and the terms and conditions related
to the individual products delivery will be made
F.O.B.
destination, F.O.B. U.S. Despatch agents, F.O.B. ELSO Antwerp,
etc....
Please refer to the price lists available at posts
or request update information by preferably eMail
or fax from Intraco.
Inspection and acceptance
Inspection and acceptance of the goods will be made at the final destination
by an authorized United States Government representative.
Payment and prompt payment discount
The Accounting and Finance Office cited in the purchase order is responsible
for making payments of our invoices to Intraco. Unless stated otherwise, the
due date for the payment by the designated payment office shall be the 30th
day after the designated billing office has received a proper invoice from
the contractor or after the Government`s final acceptance of the delivery
performed by the Contractor - whichever is later.
For all purchase orders under the GSA-contract for
paper shredders a prompt payment discount of 2% shall be deducted from the
invoice amount for payments made within 20 days of the invoice or receipt of
the delivery - whichever is later.
Payment by Government credit cards will be accepted
by Intraco. 
Payment in U.S. Dollars will be accepted by Intraco,
provided that prior to placing the order the ordering activity and Intraco
have agreed upon the total order amount in U. S. Dollars and/or the
applicable exchange rate to be used for this procurement transaction.
Please contact Intraco for any further information,
which may not have been covered herein. Thank
you.
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